# Submittals due in the next three weeks

> Routine (scheduled task) · Weekly, Monday 7:00 a.m. · works in: Claude (scheduled tasks in Cowork, on the computer that has the files) · Codex (automations) · Claude Code (scheduled) · checked 2026-10-23
> ES: Submittals que vencen en las próximas tres semanas

Every Monday: crosses the submittal register (from the specs) with the schedule and the submittal log, and lists what must be submitted or approved in the next three weeks to protect the work.

**Reads:** Submittal register · Schedule or lookahead · Submittal log (Procore, Forma or spreadsheet).

## Paste this into your tool's scheduled tasks

```text
Every Monday at 7:00 a.m., for project [name]:
1. Read the submittal register [path], the schedule/lookahead [path] and the submittal log [path or "Procore export in path"].
2. For each item, required-by date = start of the activity it serves minus approval time [N days] minus fabrication/delivery lead time [from the register; "to confirm" if missing].
3. List items whose required-by date falls in the next 21 days and are not approved: item, spec section, responsible trade, status, days left. Overdue ones first.
4. Items with no lead time or no linked activity: separate list.
Send at most 12 lines to [destination]. Never invent a lead time.
```

## How to set it up
- **Claude:** in Cowork, create a scheduled task, paste the text, set the schedule (Weekly, Monday 7:00 a.m.) and connect the sources it reads (Drive, Gmail, a local folder).
- **ChatGPT:** ask it to "schedule this as a task" and paste the text, or use Tasks.
- **Codex:** create an automation in the project and paste the text as its instructions.
- Every run starts from zero: keep links and paths inside the text, not in a previous conversation.

## Related
- [Registers from the specification (submittals, tests, closeout)](https://aibuilderacademy.netlify.app/skills/spec-requirements-register/SKILL.md)
- [Submittal pre-review with a compliance matrix](https://aibuilderacademy.netlify.app/skills/submittal-review/SKILL.md)
- [Monday lookahead and constraint review](https://aibuilderacademy.netlify.app/routines/monday-lookahead.md)

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